S8B: Updated Congress Regulations (Rule Book Annex E)

Annex E - Congress Regulations

EGP CONGRESS, Copenhagen, Denmark, 2-4 December 2022

The Congress Regulations were adopted at the 4^th EFGP Council Meeting (Turin, 9-
11 February 1996) and were changed by theadoption of the Standing Orders at the
6^th Council Meeting (Helsinki, 27-29 March 1998), amended by the Helsinki
council of theEGP on 5-7 May 2006, amended by the Paris council of the EGP on 12
October 2008, amended by the Budapest Council on 3 April 2011, amended by the
Glasgow Council on 4 December 2016 and amended by the Riga Council on 5 June
2022.

ARTICLE 1

In addition to the Statutes and the Rule Book, this annex contains all necessary
rules for the preparation and organisation of the Congress of the European Green
Party, which will take place in Copenhagen between 2-4 December 2022.

ARTICLE 2

All proposals for policy and strategic papers will be prepared by the Committee.

ARTICLE 3

The allocation of the delegates per Member Party is done in line with the rules
stipulated in the Statutes. The Secretary General submits a calculation to the
Council, based on the elections that have taken place up to 6 May 2022. The
Council approves the allocation. In event of any disagreement, the matter is
submitted to the Finance Advisory Board, in lieu of the Conciliation Panel,
which takes a decision after consultation with the concerned Party.

The Member Parties are requested to present by 7 October 2022 the names and
contact information of their delegates to the EGP office. The voting right is
given to the delegates of the Member Parties, duly registered by the office of
the EGP before 21 October 2022.

ARTICLE 4

The Congress Chair decides about the validity of points of order. Points of
order have to be presented at the congress secretariat.

ARTICLE 5

Guests and other persons, who do not belong to the official delegations of the
Member Parties, are entitled to speak within thescope of the opportunities
offered to them by the Congress Presidium or the Chair of the Parallel sessions.

ARTICLE 6

According to the Art 12.5 of the EGP Rule Book, the EGP has made provisions for
the Congress in a special Congress fund.

ARTICLE 7

For all full member parties, a minimum of 4 delegates and a maximum of 6
delegates will be reimbursed to come to the Congress. If the party chooses to
bring more delegates to the Congress, it is responsible for their expenses. The
criteria established in the reimbursement rules for Council meetings apply
(Annex I, J, and K of the EGP Rule Book).

ARTICLE 8

All draft documents must comply with the rules specified in the Chapter IX of
the Rule Book of the European Green Party.

ARTICLE 9

Compromise amendments sessions (CAS) will be organised at the Congress to
discuss the amendments to all draft documents. All amendments where a compromise
is reached during the CAS sessions will be presented to be voted “en block”.
Amendments where no compromise was reached will be voted individually. In this
case, one person speaking “in favour” of the amendment and one person speaking
“against” may be appointed during the CAS. If needed, online CAS – some days
ahead of Congress - may be provided.